Dear Mr Lee,

Thank you very much for agreeing to give a talk to our students.  Either of the topics you have suggested would be suitable. However, given the emphasis we place on teamwork at the college, ‘There is no “I” in Team’ would be an excellent choice.
The college has a modern lecture theatre that can seat 100 students. It is equipped with a projector linked to a personal computer and there is access to the Internet. It can also be connected to a laptop computer should you wish to bring one. There is also a whiteboard and flip chart. We have a wireless microphone system and a small lapel mike can be clipped to your jacket so you do not have to worry about holding the microphone. 
The students are aged 18 – 19 and are preparing for their A level examinations in June. Around half are studying languages and the others are taking science or arts subjects. Most hope to go on to university after leaving the college. They all have a good standard of English and most are applying to universities where an IELTS score of 6.5 or 7 is required.
With regard to dates, the period just after the Easter break would be best as we have mock exams just before Chinese New Year. Due to room scheduling, the talk would have to take place on a Tuesday or Friday afternoon from 3 – 4 pm.  I would like to suggest either Tuesday the 12th or 19th April, or Friday 15th or 22nd April if these would be convenient.
I regret that the college is unable to fund speakers at present and we rely on the generosity of local community leaders to give up their time to talk to our students.  However, we are happy to offer our speakers dinner afterwards and to reimburse travelling expenses.  
I would be grateful if you could let me know if these arrangements are satisfactory by the end of the month as we need to confirm the dates with our room booking team. Please don’t hesitate to contact me if there is anything else you would like to know.

Kind regards,

R A Simmons
Head of Business Studies